Steps Taken: On September 7, 2016, related to oversight and inspector general models, the FGOC received a written overview report, a verbal report from the Office of the Sheriff, and conducted a panel discussion of experts.
On September 12, 2017, the Board discussed a referral for consideration of an ordinance with possible charter amendment establishing an Office of Correction and Law Enforcement Oversight within Santa Clara County. FGOC has also held special meetings on October 5, October 24, November 20, 2017, and December 14, 2017 for additional discussions on this topic. On January 23, 2018, the Board approved actions to establish an Office of Correction and Law Enforcement Monitoring and provided direction to County Counsel on items to be brought back for adoption, including an ordinance for consideration on March 20, 2018. The Board preliminarily adopted the ordinance amendments establishing the Office of Correctional and Law Enforcement Monitoring and the Community Correction and Law Enforcement Monitoring Committee on March 20, 2018 and took action for final adoption on April 3, 2018. On June 5, 2018, the Board approved for the Correction and Law Enforcement Monitoring Services RFP to be issued through BidSync with the proposed timeline of selecting the contractor and authorizing contract negotiations in December 2018, with approval of the final contract to follow in early 2019. Additionally, approximately 6 to 12 months after the Office begins operations, the Board expects to appoint a 9-member Community Correction and Law Enforcement Monitoring Committee, which will serve as an advisory body to the Office focused on community engagement and review of policy recommendations.
The Board of Supervisors adopted a resolution establishing the Office of Correction and Law Enforcement Monitoring (OCLEM) Evaluation Committee composed of 13 voting members, who will consider and provide narrative feedback on the RFP finalists to the Board. The Evaluation Committee met on March 8, March 29, and April 3, 2019 and completed its review of the RFP finalists’ proposals for the OCLEM. On April 23, 2019, the Board received the contractor proposals for the OCLEM and a report from the Clerk of the Board of Supervisors and County Counsel relating to feedback provided by the Evaluation Committee.
On October 8, 2019, the Board received a report on the selection process for the OCLEM independent monitor. The Board approved the selection of a finalist provider to perform the functions of the OCLEM and authorized the commencement of contract negotiations. On December 17, 2019, the Board approved an agreement with OIR Group to provide OCLEM services for the period January 15, 2020 through January 14, 2023 in the amount of $4,417,800.
On June 2, 2020, the Board of Supervisors approved the proposed first annual work plan by the OIR Group for the Office of Correction and Law Enforcement Monitoring (OCLEM). The OCLEM work plan consists of three phases. The first phase is Assessment and Relationship Building, the second phase is Establishing Priorities and Crafting Solutions, and the third phase is Sustainability. The plan is meant to prioritize the issues that OCLEM believes should be monitored, identify policies that it believes the Board of Supervisors should consider, and commit to other duties that it intends to perform in furtherance of the Office’s role.
On August 25, 2020, the Board of Supervisors approved a referral relating to a proposed ordinance code amendment to expand the responsibilities and membership of the Community Correction and Law Enforcement Monitoring Committee. On October 6, 2020, the Board of Supervisors adopted an ordinance amending the County of Santa Clara Ordinance Code relating to the Community Correction and Law Enforcement Monitoring Committee. Additionally, on October 6, 2020, the Board of Supervisors approved referring 22 community-prescribed public safety reform recommendation to the Community Corrections and Law Enforcement Monitoring Committee for review and evaluation.
On December 15, 2020, the Board of Supervisors approved the revised Office of Correction and Law Enforcement Monitoring Work Plan to add monitoring activities generated by Custody Health Services. Additionally, on December 15, 2020, the Board adopted an ordinance to the County of Santa Clara Ordinance Code relating to the cooperation and access to information for the Office of Correction and Law Enforcement Monitoring.
The first Community Correction and Law Enforcement Monitoring Committee met on March 5, 2021.
This Summarized Recommendation has been audited by the Office of Correction and Law Enforcement Monitoring (OCLEM) and has been found to be implemented.
Budget Status: The Board approved the following:
- FY 2017 Adopted Budget: $2.5 million reserve for jail reform and oversight.
Source Report(s): Blue Ribbon Commission, Human Relations Commission, Sheriff’s Jail Reform Plan
Responsible Department(s): County Counsel
Master List Nos.: 4, 57, 59, 61, 332, 404
Review Date: FGOC reviewed on September 30, 2016.