Steps Taken: The Sheriff’s Office has been analyzing issues and compiling resource need requests related to this Summarized Recommendation, which will help to complete reclassification assessments and to complete integration of high security inmates into general population. To move this project forward, the Sheriff’s Office has had to shift existing personnel into the Classification Unit and is utilizing overtime to backfill positions in other areas of the facilities. The Sheriff’s Office is also evaluating duties of existing staff to create an Intervention Team for high needs female inmates and analyzing staffing needs. Currently, the Sheriff's Office has staffed female classification deputies and a sergeant at the women's facility who focus not only on the high needs female inmates, but the entire population of females housed in the women's facility.
Other tasks are being handled as a collateral assignment. The Sheriff’s Office is aggressively recruiting to decrease the current vacancy rate.
The Sheriff’s Office began implementation of the new classification system in March 2018. The new system requires additional staffing to conduct interviews with inmates, observe and assess inmate behaviors, and to prepare files, enter data, and analyze trends for reclassification reviews. Additional staffing will also assist with the Sheriff’s Office efforts to audit overrides and conduct proactive training based on usage of the system. Specific staffing needs were outlined in the Update on the Inmate Classification System presented to the Board at the August 15, 2017 Jail Reforms Study Session.
The Sheriff’s Office has identified a need for staffing for Classification and submitted a preliminary analysis to the County Executive in February 2018. Classification positions were added on July 1, 2018 in the FY 2019 Adopted Budget.
The Sheriff’s Office did not change the point criteria in regards to security levels, however the Sheriff’s Office recently implemented a change in the manner in which security levels are identified. The classification system changed from a numbered security level system (1-4) to a Low, Medium, and High format. This allows for a population who may not have been eligible to be housed at the Elmwood facility, under their old security level (1-4), to now be eligible if they meet the Elmwood security requirements.
The Sheriff’s Office has completed this recommendation to the extent possible without additional staffing. Additional staffing needs will be reviewed as part of the staffing study.
Budget Status: The Board approved the following:
November 2015: 1 Sheriff’s Correctional Lieutenant position and 1 Sheriff’s Correctional Sergeant position ($454,834) to provide additional supervisory staffing to the Classification Unit
FY 2017 Adopted Budget: 1 Sheriff’s Correctional Captain position ($290,402) and one of the responsibilities of this position was the new classification system. The position is also responsible for jail reforms, new jail construction, operational changes to existing facilities, coordination with Custody Health, and ADA issues.
FY 2019 Adopted Budget: Added 10 Sheriff Correctional Deputy positions to be assigned to the Classification Unit and 1 Sheriff Correctional Sergeant position to be assigned to the Classification Unit at the Correctional Center for Women ($1,771,343).
Source Report(s): JFA Institute Classification Study
Responsible Department(s): Sheriff’s Office
Master List Nos.: 640, 643-646
Review Date: FGOC reviewed on August 26, 2016.