Steps Taken: The Old Main Jail South Facility has been demolished.
Currently, inmates who are classified as minimum or medium security are housed at the Elmwood facility directly from intake booking.
The Sheriff’s Office has been aggressively down classing inmates and grouping inmates in housing areas where they can maximize out of cell time. Staff has also been diligent in ensuring adequate supplies are available to inmates.
This process has been challenged by continual capital improvement projects that are required to maintain aging facilities.
On December 18, 2018, the Board approved and authorized advertisement of the Request for Proposals (RFP) for the Design Build Contractor to the New Main Jail South Project. This project does include increased medical and mental health treatment space, as well as, increased educational and rehabilitation programming space. The RFQ and RFP for a design-build contractor were released in Spring 2020 with proposals due Fall 2020. However, the Design-Build process for the construction was cancelled. The County is now in the process of examining the need for a new facility versus a non-custodial mental health treatment facility, or other option. Therefore, until this is determined, portions of this recommendation cannot be completed.
Capital project improvements at Main Jail and Elmwood are ongoing and the Sheriff’s Office and other County departments are currently working with a consultant on the Elmwood Service Model and Operation Plan (SMOP). Any future funding needs will be handled through the Capital Projects process.
On June 18, 2019, the Board approved delegation of authority to the County Executive, or designee, to negotiate and execute an agreement related to providing maintenance services for the jail facilities not to exceed $250,000. The Procurement Department in collaboration with the Office of the Sheriff and the Facilities and Fleet Department are in the process of releasing an Invitation to Bid to establish an ongoing maintenance and storage contract for the jail video surveillance cameras. The delegation of authority will allow for enough time to complete the Invitation to Bid process for the jail video surveillance cameras ongoing maintenance and storage contract.
On September 24, 2019, the Board approved the recommendation by the Facilities and Fleet Department to award the contract for the Main Jail and Elmwood Custody Health Services Staff Work Area Modifications and work is underway on this project.
On January 25, 2022, the Board of Supervisors approved Administration to move forward with the redesign efforts to build a New Jail Replacement Facility for 500 clients. The New Jail Replacement Facility is intended to address various needs, include maximizing space and program access for inmates with disabilities.
On October 18, 2022, the Board of Supervisors approved Administration moving forward with a solicitation process for a consultant to refresh the program requirements for the New Jail Replacement Facility.
On February 28, 2023, the Board of Supervisors approved the transfer of $1.6 million from the General Fund Jail Camera System Reserve to the Office of the Sheriff budget for the replacement of the public safety camera system throughout the Custody Bureau Facilities. The upgrades to the software and hardware are needed for the security camera system to operate optimally and minimize the risks of malfunction or data loss. The security camera system is used to create a record of the events that occurred in and around the jail facilities over 24-hour period each day.
Budget Status: The Board approved a resolution on February 23, 2016 that committed to accept the State funding and fund the remainder of the facility with County financing. To date, $60 million has been allocated to fund the design and construction of New Main Jail South from the General Fund. However, the Design-Build process for the construction was cancelled in January 2021. The Board approved numerous capital projects as part of the FY 2017 capital budget that achieve fire alarm and cell door replacement, Elmwood perimeter design, New Main Jail South design and construction, Main Jail North and Elmwood surveillance camera system, jail repairs and maintenance, and suicide prevention cell retrofits for a total amount of $49.6 million. In FY 2017, an additional $5.9 million was budgeted towards jail capital projects and $14.2 million was moved from a jail surveillance reserve and a jail facility project reserve to support jail projects. The FY 2018 Adopted Budget includes an additional $25.6 million for various jail capital projects.
In FY 2018, the Board allocated an additional $3.3 million on March 20, 2018 from the General Fund Contingency Reserve to the Facilities and Fleet Department budget for the Elmwood Correctional facility roof replacements for M8, W1, and W4 and approved funding transfers of $900,000 for the Main Jail North cell hardening project with funds coming from the General Fund Contingency Reserve on April 3, 2018. Also, the FY 2019 Adopted Budget included an additional $34.1 million for various jail capital projects - Main Jail North and Elmwood ADA Improvements, Main Jail North Fire Alarm replacement project, suicide prevention measures, and replacement of support services fire panel and sensors at Elmwood. Additionally, the FY 2019 Adopted Budget included funding in the amount of $6.5 million for Capital Projects - Jail Reserve. Funding in the amount of $120,000 was also part of the FY 2019 Adopted Budget for the installation of 60 Automated External Defibrillator (AED) machines in the County Main Jail and Elmwood facilities.
The FY 2019 Adopted Budget added 1 Electronic Repair Technician position to address electronic maintenance and security ($117,509).
In December 2018, the Board approved a transfer of $30,580 in funds within the Facilities and Fleet Department budget relating to the Elmwood Kitchen Hood Renovation Project. Additionally, on February 26, 2019, the Board approved a transfer of $750,0000 within the Facilities and Fleet Department budget relating to the Elmwood Kitchen Exhaust Project.
On May 7, 2019, the Board approved a transfer of $100,000 in funds within the Facilities and Fleet Department budget relating to Replacing Plumbing Chase Walls at the Elmwood W-2 facility.
On May 21, 2019, the Board approved augmentation of Main Jail North Cell Hardening project ($356,836) and Main Jail North Fire Alarm Replacement project ($86,122) from the Jail Capital Reserve to reimburse the Sheriff’s Office for Custody Support Assistant escorts to support these jail projects.
As part of the FY 2020 Adopted Budget, the Board approved:
- One-time funding in the amount of $5 million for the Jail Capital Projects Reserve to support several jail renovations in progress.
- One-time funding for the Repair Elmwood Gas Lines Project in the amount of $750,000, one-time funding for the Repair Elmwood Information Center Restroom Exhaust Project in the amount of $8,000, and one-time funding for the Recoat Interior Emergency Water Tank Elmwood Project in the amount of $250,000.
- Funding to replace 15 Hold Ovens used for meal preparation for a one-time cost in the amount of $98,000, one-time funding to replace Dining Room Beverage Counter and Cabinet at the jail facilities in the amount of $60,000, one-time funding to purchase a second bakery divider/rounder for the Elmwood facility in the amount of $30,000, one-time funding to purchase Pallet Stacker Reach Truck for the Food Services Warehouse in the amount of $30,000, one-time funding to replace three industrial washers and two industrial dryers at the Elmwood facility in the amount of $500,000, and ongoing funding to replace Transport Carts that are critical to uninterrupted food service operations at the jail facilities in the amount of $106,000.
- Added one Dietetic Technician to effectively manage increased medical and religious diets ($101,426).
- Established a Reserve for actions needed to implement the Jail Consent Decrees with one-time funding in the amount of $10,000,000 and ongoing funding in the amount of $3,000,000.
- Ongoing funding in the amount of $355,000 to fund jail monitoring as required by the Consent Decree.
As part of the FY 2021 Adopted Budget, the Board approved the following actions:
Augmentation in the amount of $6,000,000 to support the demolition of Old Main Jail South and other design and preconstruction activities for New Main Jail South.
Funding in the amount of $896,000 for Deferred Maintenance Program at Elmwood Correctional Facility.
Delete 3.0 FTE positions in the Food Services Unit: Baker, Dietetic Assistant, and Food Services worker ($313,696).
Funding in the amount of $450,000 for the purchase production cook chill controllers and bakery mixers to replace failing equipment.
Eliminate the ongoing Reserve to Implement Jail Consent Decrees to preserve certain position in the Department of Correction to implement components of the consent decree ($2,000,000) and to fund an agreement to provide continuous physician coverage in the jail facilities ($1,000,000).
FY 2021 Adopted Budget: Delete 2.0 FTE vacant Sheriff Correctional Deputy positions that are funded by Public Safety Realignment (AB109).
Delete 37.0 FTE Correctional Deputy positions and 1.0 FTE Sheriff’s Correctional Sergeant Position ($7,363,913).
On March 8, 2022, the Board approved adding 43.0 FTE Correctional Deputy positions related to the Chavez and Cole Consent Decree Remedial Plans to work directly with the Custody Health Services Behavioral Health Teams to provide acute or seriously mentally ill, intellectually disabled, and cognitive disability inmates with assisted daily living services, escorts, access to care, and constant and direct supervision of mental health structured programming and out-of-cell time ($750,224).
As part of the FY 2023 Adopted Budget, the Board approved the following:
- Funding in the amount of $3,000,000 from the Jail Reserve Fund for disability-related upgrades as part of the consent decrees.
- Funding in the amount of $400,000 from the Jail Reserve Fund for a jail intercom system assessment and integration with the existing surveillance camera system.
- Funding to establish reserve for Jail Camera System upgrade that includes one-time cost of $2,800,000 and ongoing cost of $200,000.
On February 28, 2023, the Board of Supervisors approved the transfer of $1.6 million from the General Fund Jail Camera System Reserve to the Office of the Sheriff budget for the replacement of the public safety camera system throughout the Custody Bureau Facilities.
Source Report(s): Sheriff’s Jail Reform Plan, Blue Ribbon Commission on Improving Custody Operations, Human Relations Commission, Zisser
Responsible Department(s): Sheriff’s Office, Facilities and Fleet
Master List Nos.: 152-154, 159, 177, 337-338, 419, 425-428, 520
Review Date: FGOC reviewed on January 26, 2017.